Financial Systems Administrator

Job Locations US-NJ-Holmdel
Posted Date 1 week ago(3/12/2018 10:13 AM)
# of Openings


The Financial System Administrator is a pivotal role in the Business Operations team at WorkWave as it continues to refine its business processes, data, and integrations as it relates to financial operations. This role will be instrumental in optimizing systems, tools and data vital to WorkWave’s corporate initiatives and success.


The Financial System Administrator will balance between the Business Operations, FP&A, Billing, and Accounting departments (depending on prioritized efforts and initiatives) ensuring all workflows are carried out, and that corporate data needs are satisfied from an operational standpoint and a corporate KPI level. This role will enable the driving of data quality and reliability, optimized workflows and internal performance. It will also be pivotal in establishing enhanced automation and integrations of internal systems utilized across the organization.


This person must be a highly motivated, self-sufficient, organized professional with quality communication skills to train power users among teams how to best use the system.



  • Become familiar with current  setup/structure/configuration of Financial Software
  • Work closely with the Accounting and FP&A teams to optimize workflows and ensure necessary data is accessible and clean.
  • When new workflows, etc are decided upon,  understand all business needs and requirements to set things in motion and refine the system to fit corporate needs.
  • Responsible for the Set-Up/Maintenance/Optimization/Configuration of Financial systems as needed Including:
    • Testing/Sandbox/POC
    • Production Setup, Workflows
    • Trouble-Shooting and Ad Hoc refinement
    • New Users / Deactivation of offboarding users
    • Roles & Permissions
  • Responsible for setup/integration/maintenance of any 3rd party software/plug-ins introduced into the relevant ecosystem
  • Responsible for the health of system integrations including (but not limited to):
    • Netsuite
    • Salesforce
    • Tableau
    • Host Analytics
    • Expensify
  • Responsible for the creation and dissemination of documentation around new processes to users and backend configuration/code (when applicable)
  • Responsible for fast-paced on-time delivery of all initiatives related to systems in the roles purview
  • Creation of ad hoc and recurring reports as needed
  • Responsible for updating data to maintain data consistency with revisions to system
  • Optimizing system for performance reporting on operational levels and Corporate KPI levels
  • Establishment of governance reports / checks to ensure proper usage in system based on data outputs, i.e. the tracking and monitoring of proper/improper usage
  • Training of relevant teams in usage of systems in question


  • 2+ years administering a Financial system (ERP); NetSuite or similar system
  • Familiarity with subscription billing (SaaS)
  • Finance background a plus
  • Experience with Financial Planning software / Adaptive Planning  (Host Analytics / Cognos)
  • Familiarity or expertise Suitescript a plus
  • Highly capable of developing and maintaining relationships
  • Self-starter; passion for solving challenges
  • Creative problem-solving skills
  • Ability to manage multiple projects and competing priorities while meeting deadlines
  • Results-driven with strong attention to detail
  • Strong technical skills
  • Solid communication skills – both written/oral
  • Ability to work in a team-oriented, collaborative environment

A Bachelor’s degree or equivalent work experience required. Marketo experience is preferred along with 3+ years of operational and/or marketing experience


We value people who are smart, passionate and get things done.  Fit is the most important criteria for us when hiring. We can always find “good technicians” but finding “good technicians” who can succeed in our environment is absolutely critical. So, when we say “fit,” what does that mean to us? To “fit” at WorkWave you must be:


  • Intellectually Curious and Passionate: You love figuring out what the problem is and finding a way to fix it. You enjoy coming to work each day and have a positive energy that the organization can see and feel.
  • Empathetic and Respectful: You truly appreciate others perspectives. You put yourself in others shoes and go out of your way to ensure that all perspectives are heard and understood before decisions are taken.
  • Team Player: You’re willing to jump in and help whenever and wherever needed by the team. Your goal is to find ways to provide value rather than call attention to your individual performance.
  • Analytical: You use data as a guide in your decision-making. You’re able to understand what data is needed, to parse that data in ways that provide key insights and summarize it for the team so that it can be used to drive the intended decisions.
  • Get Things Done: Once you’ve determined the key elements of the problem, you solve it and figure out how to most effectively put that solution in place. You’re not afraid to roll up your sleeves, take responsibility and make things happen as an individual contributor but also know how to drive your team to do the same. Once you start them, you like to finish things, not just “checking the box” but making sure that they get done and done right.
  • Willing to Make Mistakes and Intellectually Honest When You Do: You are not afraid to make mistakes and, when you do, you admit them, learn from them and ensure they don’t get repeated in the future. Placing blame and spending time pointing fingers is not part of your DNA…learning enough to make sure we don’t repeat the mistake is.




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